What does a host do?

    It's pretty simple. You determine a location for 6-12 of your friends, family members, neighbors, or colleagues to meet during the month of October for a mealtime conversation to discuss the ways in which we can make Leesburg an even better place to live and do business.
    The conversations can be hosted anywhere — homes, schools, restaurants, places of worship, libraries, offices, and other community locations. You can have the conversation over breakfast, lunch, dinner, dessert, or an afternoon or evening snack. Hosts can cook, purchase food or ask their guests to bring a dish to share potluck style — or just meet at a coffee shop or restaurant. It's completely up to each host and there is no right or wrong way!

    Who do I invite?

    The guest list is up to you. If you're unsure, start with people you know — friends, family, colleagues, and neighbors. You may consider reaching out to a larger community by co-hosting your event. Consider asking your guests to bring a friend or invite people from your network who don't already know one another.

    Six to twelve guests per table is ideal. On the Table is about giving everyone a chance to speak and be heard. If you want to host a larger gathering, consider breaking into smaller groups and allowing time for each group to discuss and report out to the larger group.

    What should an On the Table gathering look like?

    Hosts are encouraged to be creative. The priority is to create an atmosphere conducive to meaningful conversation — a potluck in your dining room, a gathering at a neighborhood restaurant, or a backyard barbecue are just some of the many possibilities.

    What is expected of the host?

    - Host a mealtime conversation during the month of October 2019. Most conversations will last approximately 60- to 90- minutes. 

    - Invite 6 to 12 guests. The food does not need to be elaborate; it can be potluck, brown bag, or a simple snack. Gather at home, work, church, a coffee shop, or restaurant. You can host multiple conversations.

    - Record the names and emails for each guest so we can send them a link to the survey. 

    - Complete a post-event survey and ask your guests to do so as well. This is a crucial part of On the Table as the survey allows us to collect the creative ideas and actionable plans discussed during the event.

    What do I need to provide as host?

    Before your event, make plans for the location of your conversation. This may mean reserving a location in advance, letting a restaurant or other business know about your conversation so they can accommodate your group, or checking the rules of a public place.

    You should also communicate to guests if you will provide food or if they will be purchasing their own food, providing a dish to share, or bringing their own individual meal.

    Food, travel, supplies, and other items purchased for the event are the responsibility of the hosts and guests. This is not a tax-deductible event for hosts or guests.

    What happens after the conversation?

    1) Share your stories: We encourage all participants to share insights, photos and videos on social media using #LegacyLeesburg.

    2) Complete a short survey: Be part of the community report. Share your experiences, thoughts and ideas that arose from these conversations. We want to hear from every voice!

    3) Look for the Community Report: The Legacy Leesburg Team will share a community report highlighting the ideas, conversations, themes and outcomes that emerge from On the Table. This data will inform efforts to improve our community in the months ahead.

    4) Join us at the Legacy Leesburg Planning Charrette between November 7 and 12, 2019 to continue the conversation.